We all know the great uncertainty that is currently pervasive in our world in reference to the COVID 19 (which we will refer to as the Coronavirus in this resource).
PCCCA is here for you. We want to be a support and resource for you as you consider the best way forward for your ministry, and as you serve and educate your staff and your guests. Do you have other suggestions? Please share them as we plan to make further updates to this page.
- Create or Update Your Infectious Disease Policy
Some of the items we address below could help with this. If possible, have a medical professional review and endorse your updated policy.
- Contact Your Insurance Company about Coverage
Some insurance carriers cover infectious disease and the loss of business due to either the infection of staff or the forced closure of your facility by governmental bodies. Check with your insurance company and understand what coverages you have and the associated deductibles and limits.
- Consider How Canceling Programs Could Affect your Ministry
How would your site be impacted if programs did not happen this year or if your number of participants was significantly reduced? Make plans for reductions in staffing, loans, fundraising efforts, and the use of reserve funds. The reduction in the number of guest groups should also be considered.
8 Steps for Successful Fundraising During the Coronavirus Crisis
Charitable Fundraising During the Coronavirus Pandemic
U.S. Small Business Administration Disaster Loans
Charity's Future and COVID-19
10 Steps to Fundraising in a Crisis
REOPENING YOUR SITE
UMCRM's Decision Making Framework for Reopening Your Site
ACA's Contigency Planning Framework for Camps
Finding Direction: A Camper Family Survey to Guide Christian Camps in the Midst of COVID-19
Official Statement from the PCCCA Board Concerning Summer Programs at Our Camps and Conference Centers
- Create a Communication Plan
Create several communications to share with various audiences (and on your website).
Recent Communications Regarding COVID-19 - Shared by PCCCA Members updated 5/22
PMA Crisis Communications for Camps and Conference Centers (a handout from our 5/7 Zoom call) added 5/8
Free Monthly Marketing Kits from Tic Tac Toe Marketing
- Make Modifications to Your Summer Program
As a part of the plan that you share, it is important to name specific ways that you plan to keep your guests safe during programs (and with retreat groups). Please check out the link below with some options or suggestions.
Possible Program Modifications for PCCCA Sites in Light of the Coronavirus
Social Distancing: A Communicable Disease Control Strategy for Camp
American Camp Association's Field Guide for Camps on Implementation of CDC Guidance added 5/18
Template for a Communicable Disease Plan added 5/28
Screening Form Sample added 5/28
Healthy Camp Begins at Home added 5/28
Risk Exposure Chart added 5/28
PPE Supplies – ACA's Buyer’s Guide added 5/28
VIRTUAL CAMP RESOURCES
Virtual Day Camp (shared by UMCRM)
New Virtual Camp Portal for PCCCA Members
ACA's Quality in Online Programming
Virtual Program Resouces - American Camp Association added 5/8
Rites of Passage Program for High School Seniors - InsideOut Curriculum added 5/14
VIRTUAL CAMP OR CAMP-IN-A-BOX PROGRAMS AT OUR MEMBER SITES
- Consider Amending your Cancellation Policy for Program Participants, Rental Groups, etc.
The health and safety of our campers and guests is our first priority. With that said, you may want to loosen your policies related to cancellations related to the Covid-19 outbreak. Perhaps let groups uncomfortable with having their event reschedule for another time within the year without a penalty.
- Consider alternative uses for your camp or conference center
Recovery Centers to Provide Places for the Homeless to Quarantine
- Stay Up to Date with the Latest Information
It is important to have the latest information from sources you can trust. Below are some important links (and more will be added when we have them), so please visit them periodically for the latest information.
OTHER RESOURCE PAGES
American Camp Association: Coronavirus - Information for Camps
Association of Camp Nurses: Coronavirus Disease - March 1, 2020
Centers for Disease Control and Prevention
Government of Canada: Coronavirus Disease - Outbreak Update
Presbyterian Church (USA) Board of Pensions - Coronavirus Resources Page
SOURCES FOR WEBINARS
American Camp Association, Illinois Section
Find the Unemployment Benefits for Your State
U.S. Department of Labor - Coronavirus Resources
PC(USA) Board of Pensions - A Letter from Our President Regrading COVID-19
Federal CARES Act for Nonprofits
Details of Senate Bill: The Financial Bridge that Churches, Schools & Nonprofits Need
CARES Act for Nonprofits - What's in It for Charities?
Federal Coronavirus Relief Bills: What Do They Mean for Nonprofits? (video of a Zoom call)
Chart of the Loans Available to Nonprofits through the CARES Act
Application Form for the Economic Injury Disaster Loan
Nonprofit PPP Loan Forgiveness UPDATE added 5/14
Canada's COVID-19 Economic Response Plan
What you need to know about the new COVID-19 Emergency Wage Subsidy
The Canada Emergency Wage Subsidy: What It Means for Canadian Businesses
- Stay connected with your fellow camp and conference leaders in PCCCA
We gather every Thursday at 11:00am EDT for a Zoom call with our camp and conference leaders. The conversation will focus on the latest news, as well as mutual support. The call is a partnership between PCCCA and the Office of Christian Formation of the Presbyterian Mission Agency. We hope you will be a part of the conversation each week. You can join us online at https://zoom.us/j/805279344 or by phone (one-tap mobile) at +16468769923,,805279344# US.
Links to the Recordings of Previous Zoom Calls
April 16 (Password: CampChat4/16)
April 23 (Password: CampChat4/23)
April 30 (Password: CampChat4/30)
May 7 (Password: CampChat5/7)
May 14 (Password: CampChat5/14)
May 21 (Password: CampChat5/21) PDF
Agenda for our one-hour call on 6/4 at 11am EDT
Our topic for this call will be fall retreats. There will be small group time for each site to check in, as well as additional small group time to talk about how each site is planning to deal with retreat groups. We think the conversation will be helpful as we each try to think through what that the fall season will involve. Please join us.
Please remember that this is an opportunity to show the professionalism of your organization and your solidarity with those you serve. We hope that these resources and considerations will help your ministry set a plan that you can use to respond to this uncertain situation. If you have questions or have contributions for future updates to this page, please contact Joel Winchip, PCCCA Executive Director.