PCCCA Board Report - Spring 2016

by Theresa McDonald Lee of Camp Kintail, PCCCA Board President

PCCCA Board at Hopewell Camp and Conference CenterOver the last six months, your board has been working diligently behind the scenes. The board retreat was held at Hopewell Camp and Conference Center in Oxford, Mississippi. Two conference calls have also occurred. One of the strategic directions of the board over the last two years has been to ensure that our by-laws, policies, and procedures are up to date. At the last Annual Conference, the association adopted revised by-laws. The board has now completed a financial policy and is currently working on gifting, personnel, and privacy policies. We have also updated the job description of our Executive Director, Joel Winchip. We regularly hear updates from Joel about the work of the association and from Scott Henderson, the PCCCA Board Treasurer, on the financial picture. We will meet three times before the Annual Conference, twice by conference call and once in person. The board is always open to ideas, feedback, and thoughts on the future of the PCCCA. 

The board has regretfully accepted Becky Little’s resignation from the board. We all appreciate the commitment and joy she brought to the board. In particular, Becky spent a lot of time working on updating the association’s by-laws. 

In order to meet the on-going needs of the board, Bri Payne from John Knox Center (Ten Mile, TN) has agreed to a one-year appointment on the board, relating specifically to fund development. We are glad to have Bri’s wisdom and experience on the board.

36 Member Discounts!

We now have 36 member discounts! As a part of the benefits you receive through membership, PCCCA offers these special discounts on different products and services related to camps and conference centers. Utilizing two or more of these company discounts could save you more money than you pay in membership dues. Here is the complete list of companies and organizations that provide a special discount to our 2016 members. If you are a member, we hope you will login to the Resources page on the PCCCA website and utilize these discounts for your ministry. If you are not yet a member, you can join or renew at www.pccca.net/membership.

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PCCCA has a New Member Benefit from the American Camp Association

ACA Accreditation LogoIs your program or site ACA-accredited? Are you considering this for your ministry? PCCCA member sites will soon have the opportunity to save money on their annual ACA dues.

PCCCA now has a new agreement with the American Camp Association. Our member sites will receive a 10 percent discount on fees in future years. In order to make this agreement work, a couple of things must happen.

The ACA camp fee renewal dates for all the PCCCA member sites involved must be aligned. Together we have selected October as the renewal month for all the PCCCA member sites. ACA will work with each camp to prorate your camp fee so your renewal date is aligned with the larger group. For many of you that will mean paying fewer than 12 months of fees during this upcoming year as we work to align all camps.

Once all the member sites are aligned with the same renewal date, your renewal notice will include a message to pay at the discounted rate of 10 percent off annually.

Not yet related to ACA? PCCCA member camps who are not currently participating in ACA accreditation will receive 45 percent off their first year’s fees, then pay with the rest of the group at 10 percent discount in successive years.

You can learn more about this new agreement by checking out the letter from ACA and PCCCA. This letter mentions a 15 and 50% discount, but PCCCA will charge an amount equal to 5 percent of your ACA camp fees to support working on your behalf in the ACA renewal process.

How do I start receiving this discount?
You just need to contract Grechen Throop and let her know that you are interested in the special pricing with PCCCA. If you are already accredited, she will work with you to move your renewal date to October 31. If you are not already accredited, she can help you with that as well. Please be sure to renew your PCCCA membership as well since this special pricing is only available to members.

Join or Renew Your PCCCA Membership

We started a new membership year on January 1, so now would be a great time to join or renew your PCCCA membership. You have the option of joining for one year or saving some money by paying for two years. If you are a smaller camp, there is a new discounted rate for membership. You can join using a check or credit card by going to www.pccca.net/membership.